Kearns Community Council Community Involvement Public Works Healt & Welfare Economic Development Parks & Recreation Public Safety Library & Education Home

Overview

The Kearns Youth Council had their first meeting in October of 2009; The Youth Council is under the umbrella of the Kearns Community Council's education program. They serve as ambassadors and an example to our youth in the Kearns community.

The Kearns Youth Council meets the 1st and 3rd Friday of the month from 4-6 pm at the Tennis Center.

Complete application with parent/guardian signature. Click here for the application.
Applications can be brought to any Youth Council Meeting and given to Youth Council Advisor

Website (not run by Kearns Community Council): www.kearnsyouthcouncil.weebly.com 

Fundraisers

Contact Kathy Larrabee 801.969.7449 or at terminatecrime@yahoo.com for questions.

Officers

Kearns Youth Council

  • Shadd De Herrera - Chair
  • Babbette Scheelje
  • Jessica Gallegos
  • Marisa Mascarenas
  • Logan Jepperson
  • Evelyn Stam
  • Kylie Butterfield
  • Jennifer Leonard

KYC_logo

Kearns Youth Council 2011 picture

Advisors:
Kathy Larrabee
 

 

By Laws

Page 1 of 12
KEARNS YOUTH COUNCIL
BYLAWS
ARTICLE 1: NAME
The name of this corporation shall be Kearns Youth Council
ARTICLE 2: OBJECT
The object of the Kearns Youth Council shall be to represent the community and improve the
community's image and assist the community's residents in any manner possible, and perform such other
functions as may be proper for a youth council under Salt Lake County ordinances and other applicable
law.
PURPOSE:
PURPOSE OF YOUTH COMMUNITY COUNCILS
Local Youth Councils (YCCs) are designed to involve youth in solving community problems. Elected or appointed
youth leaders assume responsible roles in developing communication among community groups and with other
young people in the community. Young people learn to identify their needs, to organize activities and service for
themselves, and to participate with their adult counterparts in community and school programs. Through this
process they:
• Become more aware of community leaders and their concerns,
• Identify community opportunities and problems that involve youth,
• Set priorities for action,
• Examine alternatives for best solutions,
• Assist the Community Council in action programs and
• Become more involved in the democratic process.
Some communities have seen their Youth Councils take the lead in providing senior citizen holiday dinners and
youth dances, developing park property, initiating successful drug abuse prevention programs, conducting antivandalism
campaigns, voter awareness activities, community celebrations, and more. All this is achieved through
cooperative effort between adult counterparts in community and school programs and support from the Association
of Youth Councils.
ARTICLE 3: MEMBERS
3.1 Area. Kearns Youth Council shall be that unincorporated area generally known as the Kearns Township.
REQUIREMENTS TO SERVE ON THE KEARNS COMMUNITY YOUTH COUNCIL
(a) Must be a student of Kearns Jr High, Kearns High School, Entheos, Jefferson Jr High
or be a student living within the Kearns boundaries.
(b) Must be at least in seventh grade and not yet a graduate of high school.
(c ) Must be at least in eleventh grade if the position of youth council Chair is
the office being sought or have served at least one full year on the Kearns Youth Council.
3.2 Eligibility; Residency.
Page 2 of 12
Any youth ages 12-18 years of age living within the Kearns
Township area shall be considered an eligible member of the Kearns Youth Council.
3.3 Composition.
The Kearns Youth Council shall consist of seven (7) executive officers (see 5.1 for offices, and
terms) living in the Kearns Township area as sitting on the board and each having one vote. However, all
youth Submitting an application may be a member of the council but shall have no voting rights.
3.4 Elections.
(a) Voting Date. Members of the Kearns Youth Council shall be elected to the
executive board in the month of October.
3.5 Resignation.
Any executive member of the Kearns Youth Council may resign from the council by
submitting written notice to the council secretary.
3.6 Replacement by Council Action.
When a Kearns Youth Council member resigns or is removed from the council, the Kearns
Youth Council may replace that member by council vote.
A Council member may submit a letter of intent, be interviewed and the replacement
Shall be elected by majority vote .The replacement must meet the requirements as stated
in the Kearns Youth Council guidelines. The newly elected member shall serve for the
remainder of the unexpired term.
3.7 Removal.
The Kearns Youth Council shall have the power to remove members with a
three-fourths (3/4) majority vote. Removal of a council member may be for one or
more of the following causes:
(a) The member is convicted of a felony or convicted of a misdemeanor of moral
turpitude while in office.
(b) The member has been absent from four (4) consecutive regular meetings without
excuse. The member's resignation may be requested. A member whose resignation
is requested has two (2) weeks to resign, respond as to why the member should
remain on the Kearns Youth Council or be removed by council's action. If the
member responds, the council shall decide whether or not to remove the member.
3.8 REQUIREMENTS TO REMAIN ON THE KEARNS YOUTH COUNCIL
(a) Remain a student of Kearns Jr. High, Kearns High School, Entheos, Jefferson Jr. High or student
living within Kearns boundaries.
(b) Attend at least 75 percent of all youth community council activities.
(c) Fulfill the responsibilities of the office held.
Page 3 of 12
(d) Set a proper example for the youth of the community. (A member of the youth council can be
removed from office upon violation of one or more of the above criteria by the approval of the
Adult leaders of the Kearns Youth Council.
ARTICLE 4: FINANCIAL ADMINISTRATION
4.1 Non Profit Status.
The Kearns Youth Council is organized for the benefit of the members and as such is to be operated
as a non-profit entity. All of the Kearns Youth Council members, council committee members
and all participants in Kearns Youth Council activities are to be volunteers without pay for their services.
4.2 Financing.
Financing of the Kearns Youth Council will be from voluntary donations and
fund-raising activities appropriate to the nature and purposes of the Kearns Youth Council. Funds may
be solicited and accepted from the Community Council. Requests for funding by the Community
Council must be made in accordance with County guidelines and deadlines.
4.4 No Distribution of Earnings or Compensation to Members.
(a) No part of the net earnings of Kearns Youth Council shall inure to the benefit of, or be distributable
to, its members, officers, or other private persons, except that the Kearns Youth Council shall
be authorized and empowered to pay reasonable expenses made out of pocket for the benefit of the
Youth Council. The Kearns Youth Council may make payments and distributions in accordance with
these bylaws to promote the purposes of such council. The services of council members or officers
may not be engaged for compensation by the Kearns Youth Council, even if these members are
professionals in the service required to promote the purposes of such council.
ARTICLE 5: OFFICERS
5.1 Officers and Terms of Office.
The officers of the Kearns Youth Council shall serve for a term of one (1) year and shall consist of the
chair, vice chair, secretary, agenda clerk, historian and executive hands. The officers shall constitute an
executive committee and have the power to act in emergencies between meetings if Kearns Youth
Council is not able to have an emergency meeting with a quorum present.
5.2 Election of Officers.
The officers shall be elected by their fellow members at the annual meeting. The annual meeting
is a regular meeting held in October of each year and shall be preceded by the election of Kearns
Youth Council members.
5.3 Manner of Election.
Page 4 of 12
Any duly elected member of the Kearns Youth Council may nominate himself, herself or another
member for any executive office. The nominee receiving the greatest number of votes for
each office shall be elected. No officer shall serve more than two (2) consecutive terms in the
same office. There must be a quorum present to conduct this election. Members being
nominated to hold executive office should have expressed a desire to hold that office and be able to
devote the necessary time to its proper execution.
5.4 Annual Meeting.
The outgoing executive officers shall be in charge of the annual meeting. The chair shall
present the annual report, announce the results of the elections for Kearns Youth Council
membership, conduct the elections of the executive officers and provide a list of all Youth Council
members, holding office, to the community council liaison.
5.5 Chair's Duties at Annual Meeting.
The chair of the Kearns Youth Council, after the new officers are elected, shall direct that the
following be accomplished
(a) That the outgoing secretary shall turn over the Kearns Youth Council records and
documents to the new secretary.
(b) That the outgoing vice chair shall turn over the Kearns Youth Council bylaws, the
Kearns Youth Council's copy of Robert's Rules of Order Newly Revised and other
documents/papers pertaining to the office to the new vice chair.
(c) The chair shall officially call for adjournment of the Kearns Youth Council for that year.
(d) Upon adjournment, the gavel shall be handed to the new chair and executive committee
shall officially take office for the upcoming year.
5.6 Vacancy in Executive Offices.
Any vacancy in the executive office shall be filled as provided in Section 5.3.
The authority and records of the office shall be passed on by the highest-ranking executive
officer remaining.
5.7 Chair's Other Duties.
(a) The chair shall have all duties as are usually imposed upon this office and
required by the bylaws and the adopted parliamentary authority.
The chair shall call for a report at each meeting from the Kearns Youth Council members
who have a report and shall present the Kearns Youth Council's annual report at the final
meeting of the council during that year.
The CHAIR shall: publicize all activities, actions, and findings of the Kearns Youth Council
when the chair feels it is necessary and assist other committees and Kearns Youth Council
members in their public relations work.
5.8 Vice-Chair.
The vice chair shall perform such duties usually imposed upon this office and duties as required
by the bylaws and the adopted parliamentary authority.
The vice chair shall perform other duties as required by the chair and shall act as the chair in
the Kearns Youth Council's meeting in the absence of the chair. The vice chair shall be the
Page 5 of 12
Council's parliamentarian interpreting the bylaws and applying any special rules of procedure
and the parliamentary authority.
5.9 Secretary.
The secretary shall convene all meetings in the absence of the chair and vice chair and
conduct an election of a secretary pro tem. The secretary shall keep complete and accurate
minutes of all proceedings of the Kearns Youth Council and executive officers. The actual
recording or preparation of the minutes or documents shall be under the secretary's supervision;
the secretary remains responsible for the correctness of all minutes and documentation.
The secretary shall have charge of the records, reports, and archives of the Kearns Youth Council.
(a)The secretary shall conduct the official correspondence, attest documents and perform all other
duties that are usual to the office or as may be required by the chair or the parliamentary authority.
(b)The secretary under the direction of the chair shall prepare the annual report for presentation;
all committee and financial reports shall be incorporated within the annual report.
5.10 Agenda Clerk.
The agenda clerk shall manage the meeting agendas
of the Kearns Youth Council, including preparing such agendas under supervision of the
chair or chair pro tempore, giving any required public notice of such agendas and meeting dates,
and notifying council members of special meetings and events.
5.11 Executive Hands
(a) The First Hand shall perform the following duties:
1. Help the Vice Chair with the Bylaws making sure they are edited, and up to date.
2. Help the Vice Chair oversee the Bylaws making sure they meet the needs for the current council.
3. Be an advocate for the Kearns Youth Council Members.
4. Help in any shape or form needed by the council.
5. Can act as the Vice Chair incase he or she is absent.
6. Is eligible to replace an executive officer incase he or she can not successfully fulfill there duties.
(b) The Second Hand shall perform the following duties:
1. Help the Secretary with the meeting minutes
2. Oversee the Kearns Youth Council volunteer hours
3. Be an advocate for the Kearns Youth Council Members.
4. Help in any shape or form needed by the council.
5. Can Act as the Secretary incase he or she is absent
6. Is eligible to replace an executive officer incase he or she can not successfully fulfill there duties.
Page 6 of 12
ARTICLE 6: MEETINGS AND CONFIDENTIAL RECORDS
6.1 Opening of Meetings.
Each meeting of the Kearns Youth Council may be opened with a prayer and/or the Pledge of Allegiance
to the Flag of the United States of America and/or any other activity the Kearns Youth Council
determines appropriate.
6.2 Frequency of Meetings.
The Kearns Youth Council's regular meeting shall be held at least once a month. The meeting is open to
the public. Public notice of each meeting shall be noticed in two (2) public places in a manner
determined by the chair to be effective and reasonable.
6.3 Special Meetings.
Special meetings may be called by the chair or a majority of the
members of Kearns Youth Council. Any member of the Kearns Youth Council
may make a request of the chair for a special meeting to be called. If
a special meeting is called, the decision shall be made known to the agenda clerk who will then give the
members of Kearns Youth Council 24 hours notice.
6.4 Public Meetings.
All meetings of the Kearns Youth Council shall be open to the
public. No public vote shall be taken committing the Kearns Youth Council to any course or action.
However, the council shall be obligated to take under advisement the prevailing feelings of such public
discussion.
6.5 Public Participation.
Any person wishing to be heard from the floor will be recognized by
the chair and given ample time to express his or her views, provided he or she has requested
recognition from the chair. If time is available, anyone can be recognized from the floor without
prior request. Any group requesting time shall be represented by an appointed spokesperson. In
all cases the subjects discussed must concern the community and/or Kearns Youth Council
business. The chair shall have wide latitude in these discussions but not allow individuals or
groups to engage in personal or intra-organizational arguments. If this should occur,
the comments
shall be declared out of order and the floor cleared. The chair shall conduct the meetings in
accordance with the parliamentary authority.
6.6 Quorum.
A quorum consists of a majority of the members of the Kearns Youth (More than half)
Council. A quorum must be present at any meeting in order to transact the Kearns
Youth Council business.
Page 7 of 12
6.7 Confidential Information.
Confidential or private information may be reported to the Kearns Youth Council but such information may
not become matters of public record or
public knowledge. The chair shall determine how confidential or private information is to be
reported to the Kearns Youth Council and if record shall be kept of such information. The
secretary shall maintain confidential records of the Kearns Youth Council in accordance to
governing statutes, i.e. Privacy of Information Act. Applicable state and federal regulations shall
govern the interpretation of the terms confidential and private. All officers, the Kearns
Youth Council members and committee chairs shall comply with the intent of statutes and
regulations regarding the privacy of information.
ARTICLE 7: COMMITTEES
The Kearns Youth Council has been established to and has adopted the following youth policy guidelines:
a. Improve the young people's access to community services and facilities by working with the Community
Council to help find ways to make its services and facilities as youth friendly as possible, so that young
people feel comfortable accessing and participating in services and activities.
b. Address youth issues to make the youth policy youth focused.
c. Ensure youth- friendly information and communication by supporting regular communication between
young people.
d. Raise community awareness about the real issues that affect young people in the Kearns community.
e. Advocates on behalf of young people and provide advice to community and community groups, local
business and government departments to respond to youth issues.
f. Provide opportunities for young people to build on and expand their skills in leadership, communication,
teamwork, civic affairs, solving problems, public speaking, and networking.
.
7.1 Advisory Committees.
Advisory committees shall be established to assist the officers in the governing of the Kearns Youth Council.
These advisory committees may include, but shall not be limited to, the following:
1. Community Service
2. Library & Education
3. Health and Welfare
4. Volunteer Hours
5. History
6. Public Relations
7. Community involvement
8. Activities
7.2 Committee Chairs.
Each committee chair shall be appointed to office by the Kearns
Youth Council. The Kearns Youth Council shall take into consideration each individual's
Page 8 of 12
desires and abilities when making these appointments. Each committee chair shall be in charge of his or
her respective committee and responsible for all duties of his or her committee.
7.3 Meeting Representatives.
Each committee chair shall appoint a representative to attend
Any meetings that are part of the
respective advisory committee's objectives. The committee chair shall report to the Kearns Youth
Council regarding these meetings. Each committee chair shall make every effort to coordinate the
activities of his or her committee with the activities of any other group interested in promoting the
objectives of common interest with his or her committee of the Kearns Youth Council. In all cases
every effort will be made to avoid conflicting and/or duplicating efforts between committees or other
interested groups.
7.4 Objectives. The objectives of each advisory committee chair are as follows:
1. Community Service
2. Library & Education
3. Health and Welfare
4. Volunteer Hours
5. History
6. Public Beautification
7. Public Relations
8. Community Activities
(a) The Community Service chair shall:
Throughout the year, you will work together with the other members of youth
council to develop their leadership skills. Sometimes this will involve taking
charge of a project on your own, and other times this will mean working with
all members of the council to get an important job completed. To be a good leader,
you must be able to be original, yet also be able to follow someone else's lead.
As a youth leader, you will also help determine the direction of the community
service efforts. Serve as a resource for council members by providing information
to them about service projects.
• Most important- set a good example for your community
• Work closely with your council to implement fun and meaningful service
projects.
• Seek the input of council on community issues that are important to them.
• Work with the Publicity Chair to publicize service projects.
• Work together with the rest of the council to plan events
(b) The LIBRARY & EDUCATION chair shall:
Develop educational programs
between schools in a united effort with educators and Kearns Township area residents and
coordinate activities and communications that will secure the highest advantages in physical, mental and
Page 9 of 12
social education for the Kearns Township Area. The Library & Education chair shall be concerned with
the Kearns Community Council's interest in and participation with library programs.
(c) The HEALTH and WELFARE chair shall:
determine the needs of the Kearns Township area and its residents in health, welfare and sanitation
when an individual, agency or situation requires attention and promote and develop projects for the
betterment of the area's health and welfare.
(a) The History chair shall:
The historian assembles and preserves the record of activities and achievements
of the youth council and assists the chair in preparing the Annual Report.
Historian records, like minutes, should be kept forever.
Review materials received from predecessor: year-to year history and record
book with narrative reports.
Historically significant items, such as:
List of charter members;
First bylaws;
Copy of charter; and
Historic photographs
Start a monthly calendar "diary" of youth activities, and keep it current based on each
new council year.
Attend council workshops for historians.
Keep written or printed account of the year's activities and key personnel for the council's
History Record Book.
Include:
List of officers and chairmen with titles and addresses;
Youth council enrollment numbers.
• Program and focus group topics (names of speakers and leaders);
• Activities, projects carried out by youth council in meetings and community;
• Any changes to bylaws;
• List of recipients of Honorary Service, Continuing Service, Golden Oak Awards,
and other special awards or recognition presented to or received by the council; and
• Record of members' volunteer hours
(b) The PUBLIC Beautification chair shall:
study and initiate methods and projects to beautify the community and its property; encourage
agricultural, commercial and industrial activities consistent with governing
laws and Kearns Youth Council's interests
(c) The Public Relations chair shall:
coordinate all activities of the Kearns Township area community recreation, develop and promote
projects for the betterment of the area's parks and recreation and bring these
needs before the Kearns Youth Council and the proper County agencies.
(g) The COMMUNITY INVOLVEMENT chair shall:
Page 10 of 12
inspire community involvement and seek volunteers to help better affect completion of
projects on various committees, keep in touch with the Kearns Youth Council to get a
calendar of events, make an outline of community needs and seek projects necessary to
up-grade the quality of life within the Kearns Township area and to present them to the
Kearns Youth Council for approval at a regularly scheduled meeting and, if approved,
organize such projects by setting up committees in bring the projects through the
completion stages.
7.5 Committee Reports.
Each committee chair shall submit a report of information and
activities of his/her office affecting the community as needed or upon the request of the chair for entry
into the Kearns Youth Council's meeting minutes.
7.6 Annual Reports.
Each committee chair shall submit a written annual report to the secretary one month in advance of the Kearns
Youth Council's Annual Report, so that it may be
incorporated in the annual report.
7.7 Other Duties of Committee Chairs.
Kearns Youth Council's committee chairs may
be asked to perform any other duties required of them by the chair of executive officers, even though not
covered by the committee's objectives or committee chair's duties.
7.8 Assistance.
Each committee chair may recruit help from, any member of the community in order to better perform their duties
but none of these community committee members will have voting
rights on the Kearns Youth Council. The function of these community committee members is solely
that of staff advisors and assistants to the committee chair appointing them. These committee members
can in no way obligate the committee chair, the executive officers or the Kearns Youth Council.
7.9 Additional Committees.
Other committees and their duties may be established by the council.
ARTICLE 8: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of Order Newly Revised (RONR), as
hereafter revised or amended, shall govern the Kearns Youth Council in all cases to which they are
applicable and-in which they are not inconsistent with these bylaws and any special rules of order
Kearns Youth Council may adopt.
Page 11 of 12
ARTICLE 9: AMENDMENTS
9.1 Required Vote.
Theses bylaws shall be amended by a two-thirds (2/3) or more affirmative votes of the Kearns Youth
Council membership.
9.2 Proposed Amendments.
Any Kearns Youth Council member may propose amendments to these bylaws.
Any proposed amendment to these bylaws shall be submitted to the secretary who will be responsible
to have a copy emailed, mailed or delivered to every Kearns Youth Council member at least thirty (30)
days prior to the meeting at which it is to be considered.
Page 12 of 12
Date Adopted:
President/Chair _______________________
Secretary/Clerk _____________________